The academic progress of all students is reviewed by the Registrar at the conclusion of the Fall and Winter terms.
Examinations will be written during the examination periods as listed in the Academic Schedule or at times specified in the course outline. Students are expected to be available to the last day of the examination period in each term. Under no circumstances will travel or other absences from the University be accepted as sufficient justification for being excused from examinations.
Students are allowed to bring writing implements and only those aids explicitly permitted by the professor into the examination room. Instructors will inform students which items, if any, will be allowed. Cell phones, electronic devices and headsets are prohibited.
Students will not be allowed to leave the examination room during the first 30 minutes of the examination and the last 15 minutes of the examination. Students are not allowed to speak or communicate in any way with other students under any circumstances whatsoever, or to expose written papers to the view of other students.
A deferred examination will differ from the set examination and may not necessarily follow the same format. Deferred examinations will be scheduled at the end of the examination period and before the end of the term.
Students who miss a deferred examination are denied further consideration and are assigned a grade of zero for the examination.
- failure to complete a substantial part of the written assignments for a course
- frequent absence from class
- failure to complete a sufficient amount of the required practical or lab work in a course
Approval of the challenge request is given by the course instructor, the Area Chair and the Registrar. The fee for the challenge examination is 50% of the course fee per challenge examination. The fee is non-refundable and must be paid prior to writing the challenge examination.
A grade of C- or greater must be achieved on the Challenge Examination and the grade recorded for a successful exam is CR. While the challenge credit may be used to meet the prerequisite requirement for another course or a degree requirement, the course will not be included in the student’s cumulative earned credit total or GPA. It is the student’s responsibility to determine whether another institution will accept the challenge examination for transfer purposes.
Students who have failed a course at St. Mary’s University will not be allowed to write a Challenge Examination for that course within two years of failing that course. Conversely, students that have passed a course with a D or greater will not be allowed to write a Challenge Examination.
Re-writes for a Challenge Examination will not be allowed.
St. Mary’s University uses the four-point alpha-numeric grading system for all courses. The following table sets out the grading system:
NOTE: A grade of “C-” is the minimum grade required for a course to qualify as a prerequisite. A grade of “C” is the minimum grade required to pass a course in the Bachelor of Education program.
|AU||Audited Course||Assigned when the student is registered as an auditor|
|CR||Credit Received||Assigned when the student successfully passes a challenge examination|
|DF||Deferred Final Exam||Assigned when the student has deferred the examination|
|I||Incomplete||Assigned with permission of the Dean|
|IP||In Progress||Assigned when the student is in the process of completing a course|
|MT||Multi-Term Course||Assigned when a course is full-year and not yet completed|
|P||Pass||Assigned when a student meets the requirements to complete a course on the basis of Pass or Fail|
|PF||Practicum Fail||Assigned when the student fails practicum|
|[ ]||Repeated Course||When “[ ]” appears around a grade, it means the student repeated the course and the lowest grade is not calculated in earned credits or GPA|
|RW||Required to Withdraw||Assigned when the student is asked to withdraw from a course by the instructor or Dean|
|TR||Transfer||Assigned when the course is transferred from another institution|
|W||Withdrawal||Assigned when the student withdrew from a course by their own choice|
|WC||Withdrawal with cause||Assigned when the student was granted a withdrawal with cause|
If approved, the student must submit the completed work to the instructor on or before the date designated on the contract. A student who does not complete the required work before the deadline will be assigned a grade of zero for the incomplete work. The instructor will submit a Grade Change form upon completion of the work.
Should no grade change be submitted, the “I” grade will revert to an “F” grade for the course.
The GPA is determined by dividing the total grade points earned by the number of credit hours attempted, as follows:
Total Grade Points=47.1
Total Credits= 21
Grade Point Average= 2.2429
Transcripts, official and unofficial, are issued upon the written request of the student. A Request for Transcript of Academic Record form is available from our website, or students can request transcripts from My.StMU. There is a nominal charge for each transcript issued by the Enrolment Services Office, both official and unofficial. Students are able to print a copy of their unofficial transcript at no cost from My.StMU.
Official transcripts are signed by the Registrar, stamped with the official institution seal, placed in a sealed envelope and normally mailed directly to an institution. Transcripts can be given directly to the student to forward as long as the envelope containing the transcript remains unopened. Other institutions may require the transcript to be mailed directly to them in order for it to be considered official.
Transcript requests are processed in the order in which they are received. Transcripts will not be released if money is owed to St. Mary’s University.
A student who is dissatisfied with a grade must first discuss the grade with the course instructor within 15 days of receiving the grade. If this does not resolve the matter to the student’s satisfaction, the student may wish to discuss the matter with the Area Chair. The Chair will require a copy of the instructions given to the student and the assignment or test in dispute and any other relevant materials.
If the student is not satisfied with the appeal to the instructor and Area Chair, and still believes that an error has been made, feels an injustice has been done, or has substantial new evidence, the student may make a formal grade appeal.
All formal grade appeals must be made by completing a Formal Grade Appeal Request form within 30 days of receiving the grade. The form must include a descriptive letter stating the basis of appealing the grade (e.g., error has been made, injustice has been done, etc.). The student will pay a $25 fee for each grade appealed. This fee will be credited back to the student’s account only if the appeal results in an increase in the grade.
The Registrar will notify the Dean, who will form a Grade Appeal Committee comprising the Dean, the Area Chair and a subject specialist to hear the appeal. The final grade may be raised or lowered as a result of the reappraisal. The Registrar’s Office will notify the student of the result in writing. All decisions of the Grade Appeal Committee are final.
All students who expect to receive a parchment from St. Mary’s University must satisfy the degree, diploma or certificate requirements as outlined in the Program section of the University Calendar. Students are encouraged to meet regularly with an academic advisor to ensure the completion of their program.
If St. Mary’s University does not receive a student’s Application to Graduate by October 1, they will be ineligible to graduate that academic year. The student will have to wait until the next convocation before receiving the degree, diploma or certificate.
Students will be notified in writing if they are eligible to graduate and will be asked to pay a $100 graduation fee. The graduation fee is mandatory for all graduating students regardless of the student’s attendance at convocation. Students with outstanding fees, fines or other charges on their account will not be permitted to graduate or participate in convocation.
Undergraduate students who have achieved a cumulative GPA of 3.5 to 3.74 with no failed courses will graduate “Cum Laude.” Students who have achieved a cumulative GPA of 3.75 to 3.89 with no failed courses will graduate “Magna Cum Laude.” Students who have achieved a cumulative GPA of 3.9 or higher with no failed courses will graduate “Summa Cum Laude.”
Cum Laude is defined as “with praise;” Magna Cum Laude is defined as “with great praise;” and Summa Cum Laude is defined as “with highest praise.” Students who qualify to graduate with honours will receive the designation on their parchment and it will be recorded on their academic transcripts.
The valedictorian will be chosen from a short list of academically qualified prospective graduates by committee.
To be eligible to graduate in June, a student must have completed all required courses and met all other graduation requirements by the end of the Winter term of the same year.
A convocation package will be sent to all students who submit an Application to Graduate and who meet the graduation requirements. Upon receipt of this package, all graduands must notify the Enrolment Services Office at least six weeks prior to the ceremony as to whether or not they will attend.
Advanced Credit from AP Studies Advanced credit may be given for some Advanced Placement (AP) courses with grades of 4 or 5 upon receipt of final/official transcripts from the College Board. Official AP transcripts can be requested at collegeboard.com and must be sent directly to St. Mary’s University.
|AP Course||StMU Course (Credit)|
|Art History||ART 201 & ART 203 (6)|
|Art Studio (Drawing)||ART XXX (6)|
|Art Studio (2-D)||ART 2XX (3)|
|Art Studio (3-D)||ART 2XX (3)|
|Biology||BIOL 231 & BIOL 233 (6)|
|Calculus AB or BC||MATH 2XX (3)|
|Chemistry||CHEM 201 & CHEM 203 (6)|
|Chinese Language and Culture||MANG 2XX (3)|
|Computer Science A||CPSC 2XX (3)|
|Economics (Macroeconomics)||ECON 203 (3)|
|Economics (Microeconomics)||ECON 201 (3)|
|English (Language & Composition)||ENGL 2XX (3)|
|English (Literature & Composition)||ENGL 2XX (3)|
|Environmental Science||SCI 2XX (3)|
|French Language & Culture||FREN 2XX (3)|
|German Language & Culture||LANG 3XX (3)|
|Government & Politics (Comparative)||POLI 201 (3)|
|Government & Politics (United States)||POLI 2XX (3)|
|History (European History)||HIST 321 (3)|
|History (United States History)||HIST 2XX (3)|
|History (World History)||HIST 2XX (3)|
|Human Geography||GOEG 2XX (3)|
|Italian Language & Culture||LANG 3XX (3)|
|Japanese Language & Culture||LANG 2XX (3)|
|Latin||LATI 3XX (3)|
|Music (Theory)||MUSI 2XX (3)|
|Physics B||PHYS 2XX (3)|
|Physics C (Electricity & Magnetism)||PHYS 2XX (3)|
|Physics C (Mechanics)||PHYS 2XX (3)|
|Physics 1||PHYS 2XX (3)|
|Physics 2||PHYS 2XX (3)|
|Psychology||PSYC 2XX (3)|
|Spanish Language & Culture||SPAN 3XX (3)|
|Statistics||STAT 213 (3)|
Advanced Credit from IB Studies
Advanced credit may be given for some International Baccalaureate (IB) courses with grades of at least 5 upon receipt of final/official transcripts from the International Baccalaureate Organization (IBO). IB transcripts can be requested through the IBO website and must be sent directly to St. Mary’s University. A list of IB courses available for transfer credit follows:
|IB Course (Higher Level)||StMU Course (Credit)|
|Anthropology||SOSC 2XX (3)|
|Biology||BIOL 231 & BIOL 233 (6)|
|Chemistry||CHEM 201 & CHEM 203 (6)|
|Computer Science||CPSC 2XX (6)|
|Economics||ECON 201 & 203 (6)|
|English A (Literature or Language and Literature)||ENGL 2XX (3)|
|French A1 or A Literature||FREN 3XX (3)|
|French A2 or A Language/Literature||FREN 2XX (3)|
|French B||FREN 2XX (3)|
|Geography||GEOG 3XX (6)|
|German A1 or A Literature||LANG 3XX (3)|
|German A2 or A Language/Literature||LANG 3XX (3)|
|German B||LANG 2XX (3)|
|History||HIST 2XX (6)|
|Italian A1 or A Literature||LANG 3XX (3)|
|Italian A2 or A Language/Literature||LANG 3XX (3)|
|Italian B||LANG 2XX (3)|
|Latin||LATI 3XX (6)|
|Mathematics||MATH 249 (3)|
|Mathematics (Further)||MATH 2XX (3)|
|Music||MUSI 2XX (3)|
|Philosophy||PHIL 2XX (3)|
|Physics||PHYS 2XX & PHYS 223 (6)|
|Psychology||PSYC 2XX (3)|
|Russian A1 or A Literature||LANG 3XX (3)|
|Russian A2 or A Language/Literature||LANG 3XX (3)|
|Russian B||LANG 2XX (3)|
|Spanish A1 or A Literature||SPAN 303 (3)|
|Spanish A2 or A Language/Literature||SPAN 301 (3)|
|Spanish B||SPAN 203 (3)|
|Visual Art||ART 2XX (6)|
The student must:
- provide an official transcript from the original institution if it is not a member of ApplyAlberta
- obtain a grade of C- or better
- be working towards a degree at St. Mary’s University
Transfer credit is limited by the residency requirement, which stipulates the number of credit hours that students must complete at St. Mary’s University in order to earn a St. Mary’s University degree.
Courses from other institutions in Alberta for which there is an equivalency in the Alberta Transfer Guide are generally accepted. If the course is not part of the Alberta Transfer Guide or if the institution is outside Alberta, the student may be asked to submit a copy of the course outline and details of the qualifications of the course instructor or other indicators of course content and quality. While transfer courses do appear on the student’s transcript, the grade is not included in the student’s term or cumulative GPA.
Students who wish to transfer to another institution should refer to the Alberta Transfer Guide, which lists all courses and program transfer agreements between post-secondary institutions in Alberta, the Northwest Territories and Nunavut. See the Alberta Transfer Guide for full transfer information.
Important Facts about Letters of Permission
- students must currently be pursuing a St. Mary’s University degree and must be in good academic standing with a grade point average (GPA) of 2.5 or higher in order to be considered for a Letter of Permission
- Letters of Permission are not granted in a student’s final term
- the course to be taken may not be a duplication of material already covered
- equivalent courses offered at St. Mary’s University may not be considered for a Letter of Permission
- credit will be granted for a course successfully completed with an equivalent grade of C- or above as indicated on the transcript
- transfer credit has no numeric value and will not be included in grade point average calculations
- students are expected to complete the approved course during the term specified in the letter. Any extensions and/ or changes to a Letter of Permission will require permission from the Registrar
- courses being taken at another post-secondary institution will be included in the maximum allowable credits (15 in Fall, Winter and Spring/Summer terms at St. Mary’s University)
- the number of courses that may be completed elsewhere is limited by the number of transfer credits permitted toward a current program
A Letter of Permission does not:
- ensure admission to another post-secondary institution
- ensure that prerequisites, required by another post-secondary institution, have been previously completed
To Request a Letter of Permission
- meet with an academic advisor to determine if the desired course fits into your degree plan
- complete the Request for Letter of Permission form and attach the course description. Note: In some cases a Course Syllabus will be required to determine course content
- Enrolment Services will submit the Letter of Permission to the visiting institution
- upon completion of the course, the student must request an official transcript be forwarded from the visiting institution to St. Mary’s University if the institution is not a participating member of ApplyAlberta
Students wishing to transfer to institutions outside Alberta are advised to contact the institution they plan to attend regarding transfer policies and required courses.
Students may complete up to half of the required credits at St. Mary’s University before transferring into the University of Lethbridge’s Bachelor of Management program or Mount Royal University’s Bachelor of Business Administration program. Students are admissible with Mathematics 30-1, Mathematics 30-2, or equivalent.
Due to the specific nature of the transfer admission to the University of Calgary’s Bachelor of Commerce program, the possibility of this transfer route will depend on St. Mary’s University’s course offerings each year. Students are admissible with Mathematics 30-1, or equivalent.