St. Mary’s University students with approved accommodations at the start of each new term, fill out the Accommodation Registration Form that is emailed to you to activate supports for that term’s classes. Use the form to:

  • Indicate which courses you want accommodations for
  • Confirm which accommodations you plan to use
  • Confirm which courses you do not plan to use accommodations for
  • Please submit the form for each course you are registered for
    • Unless indicated otherwise when completing the form, we will assume you want accommodations in each course and communicate that to each of your professors

Booking Test Accommodations

Once you’re registered, you can book your test online through the Accommodated Testing Request Form.

You must:

  • Book at least seven (7) days in advance of your test
  • Submit a separate form for each test you need to write
  • Tests must be written at the same time as the class unless alternate arrangements have been approved in advance.
  • When booking, please include:
    • Course name and instructor
    • Date and time your class is writing
    • Accommodations you plan to use (e.g., extra time, computer)
  • Speech to Text Dictation Accommodation (STT): If you need Speech to Text for your test and have that as an accommodation, you must book your test seven (7) days in advance to arrange space accommodations  
  • Memory Aid: If you plan to use a memory aid, please connect with Jenna about the memory aid procedure at jenna.walker@stmu.ca. A Memory Aid must be submitted three (3) days before your test to be reviewed and approved by your instructor 

You must write your test or quiz on the same day as the rest of your class. If you need to take your test or quiz on an alternative day due to a testing conflict or a disability-related reason, you must obtain permission by emailing your instructor with the email access@stmu.ca in CC.

Click here to book your Accommodated Test

Writing your Accommodated Test

Here’s what you need to know when showing up for your accommodated test:

  • Entry: Please enter through the testing centre doors (Either B104 or C114 located next to the counselling waiting room).
  • Devices and Bags: You’ll sign in at the desk the testing centre assistant. Be sure to turn off your phone and any electronic devices and place your bag. You can keep them in our secure cubby area by the front door.
  • What to Bring: Bring your student ID and the materials your professor has indicated (e.g., pens, pencils). Your instructor will let us know if there are specific items you can or cannot use.
  • Timing: We understand you’ll be arriving just before the start time. We’ll make sure you’re set up as quickly as possible so you can maximize your exam time.

Accommodations Funding + Payments

Disability Funding & Schedule 4 

What Is Schedule 4?
Schedule 4 is the form that confirms a permanent disability, so you can access:

  • Canada Student Grant for Students with Disabilities – up to $2,800/loan year
  • Canada Student Grant for Services & Equipment – up to $20,000/loan year
  • Alberta Grant for Students with Disabilities – up to $3,000/loan year
       • Receipts for services or equipment must be uploaded within 30 days of your study period ending.
Click here to book your Disability Grant Funding Meeting

1. Confirm Eligibility

You qualify if you:

  • Are a Canadian citizen or permanent resident living in Alberta
  • Are enrolled in a loan-eligible program full-time (or ≥ 40% course load with disability)
  • Have documentation of a permanent disability
  • Demonstrate financial need (even $1 of assessed federal need)

2. Book Your Schedule 4 Meeting

Use our online scheduler to set up a meeting with Accessibility Services. Bring:

  • Your disability proof (assessment or verification form)
  • Your Alberta Student Aid ID
  • A copy of your loan/grant application (optional)

3. Complete & Submit Schedule 4

In your meeting, we’ll:

  • Fill out the Schedule 4 form together
  • List requested supports (tutoring, tech, software, equipment)
  • Submit the form to Alberta Student Aid
    You’ll receive a Student Award Letter detailing approved items and amounts.

4. Submit Your Receipts

  • Upload receipts as soon as you purchase
  • Must be in by 30 days after your study period ends
  • Keep copies for your records

Quick Reminders

  • You need a new Schedule 4 each loan period (Fall, Winter, Spring)
  • Plan ahead: submit equipment or software requests at least 90 days before term end
  • Check final-exam deadlines—funding timelines differ for intersession terms

PDF Textbooks

If you require a PDF version of your textbook, please complete the request form below. You will need to upload a copy of your purchase receipt when submitting your request.

Click here to Request a PDF Textbook

Final Exams with Accommodations

Final exams can feel stressful, so it is important to plan ahead if you want to use your accommodations.

Once the final exam schedule is posted by the Registrar’s office, Accessibility Services will send you a form to register for your Final Exam Accommodations.

  • Review your exam dates, times, and locations carefully.
  • Decide which exams you want to write at the Testing Centre, with accommodations.
  • Make sure your accommodations for the term are active (you have completed the Accommodation Registration Form or contacted the Academic Access Coordinator).

Booking Final Exams

If you plan to write your final exams with accommodations, you do not need to book them. Accessibility Services does that for you! After you complete the Final Exam Registration form, you will be sent your accommodated exam schedule.

Online or take-home exams:
If your final exam is fully online or take-home, you usually do not need to come to the Testing Centre unless indicated otherwise by your instructor or Accessibility Services. If you are unsure how your accommodations apply to an online exam, please email access@stmu.ca.

Conflicts or Disability-Related Changes

You must write your final exam on the same day as the rest of your class. Changes to final exams are not approved for personal travel plans, vacations, or work schedules. Those requests must follow the exam deferral process through the Registrar’s Office. If you have two final exams on the same day, Accessibility Services will email your StMU email to inquire about writing one of your exams on a different day. If you do not confirm and reply to the email, we will assume you do not want to have a conflicting exam changed.

If you are unsure what to do, contact Accessibility Services as early as possible so we can talk through your options.