Welcome to St. Mary’s University’s guide for faculty on supporting students with accommodations. If you have questions, contact Accessibility Services at access@stmu.ca

1. Understanding Accommodations

Accommodations are adjustments that allow students with documented disabilities to demonstrate their learning on an even footing. Common examples include:

  • Extended time or alternate formats for exams
  • Quiet room for tests or quizzes
  • Live scribing notetaking software
  • Access to assistive technology (e.g., screen readers, speech-to-text)

All accommodation approved through Accessibility Services following a confidential review of documentation.

2. Your Role as an Instructor

  • Maintain confidentiality. Only discuss accommodations with the students and Accessibility staff.
  • Provide approved adjustments. Once you receive the list of Accommodation students, implement each item by the start of term.
  • Communicate proactively. If an accommodation is unclear, please reach out to us before or early in the term.
  • Keep the student on track. Share course materials in advance and provide assignment outlines upon request.
  • Please upload any tests at least three (3) business days before the testing date using the link sent in the Accommodation Letter

3. Accommodation Letters & Implementation

  • Information about accommodations will be emailed to your university address before the term starts, after the add/drop date, and before final exams.
  • They list each student’s approved accommodations—for example:
    • Instructor Delivered: course materials in advance, live scribe software
    • Exam Accommodations: 1.5× time, quiet room, use of a computer

4. Booking & Proctoring Exams

  1. We will proctor all accommodated tests for you!
  2. Student books via the Accommodated Testing Request Form at least 7 days before their exam.
  3. Student Success Centre Assistant confirms date, time, location, and any special set-up.
  4. You receive notification of any changes—please remind students to upload materials (e.g., exam files) early.

5. Accessibility Best Practices

  • Course materials: Share slides, readings, and captions in advance.
  • Assessments: Offer clear instructions in writing and examples or rubrics.
  • Communication: Use inclusive language on your syllabus and in class.
  • Canvas/LMS: Ensure all files are accessible (PDFs tagged, images have alt text).

6. Troubleshooting & Support

  • If you can’t accommodate an item, or need guidance on technology, contact us immediately.
  • We offer faculty consultations on accessible design, captioning, and universal course practices.

Thank you for partnering with Accessibility Services to create an inclusive learning environment for all St. Mary’s students.